What Must a Company Display on Their Notice Board for Health and Safety?

What Must a Company Display on Their Notice Board for Health and Safety?

Ensuring that employees have access to crucial health and safety information is a legal requirement under UK law. One of the most effective ways to achieve this is by prominently displaying the necessary documents and notices on the company’s notice board. But what exactly must a company display?

1. The Health and Safety Law Poster

It is a legal requirement for all employers to display the Health and Safety Law Poster published by the Health and Safety Executive (HSE). This poster outlines employees’ and employers’ health and safety rights and responsibilities. Alternatively, companies can provide the same information in leaflet form to each employee.

2. Employers’ Liability Insurance Certificate

Under the Employers’ Liability (Compulsory Insurance) Act 1969, businesses must display a valid certificate of employers’ liability insurance. This document provides assurance that employees are covered in case of work-related injuries or illnesses.

3. Health and Safety Policy Statement

If a company employs five or more people, it must have a written health and safety policy and display a statement of that policy. The policy should outline the organisation’s commitment to maintaining a safe working environment and include details of responsibilities and arrangements for health and safety management.

4. Fire Safety Procedures and Evacuation Plans

Employers must display fire safety notices, including evacuation procedures, fire exits, and assembly points. Fire safety risk assessments should also be accessible to employees.

5. First Aid Arrangements

The Health and Safety (First-Aid) Regulations 1981 require businesses to inform employees of first aid arrangements. The notice board should display the names and contact details of appointed first aiders and the location of first aid kits.

6. Accident Reporting Procedures (RIDDOR)

Employers must inform staff how to report workplace accidents, injuries, and near misses. Details of Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) 2013 should be visible, along with the process for reporting incidents to the HSE.

7. Contact Details of Health and Safety Representatives

If the workplace has designated health and safety representatives or committees, their names and contact details should be displayed so employees know who to reach out to for concerns.

8. Risk Assessments and Safety Notices

Where specific risks exist, relevant safety signs and risk assessment summaries should be displayed to ensure employees are aware of potential hazards and safe working practices.

9. Manual Handling and Workplace Safety Guidelines

For workplaces with physical labour, guidelines on manual handling, PPE requirements, and safe working procedures should be included on the notice board to reduce the risk of injuries.

10. Employee Rights and Welfare Information

Employers should also consider displaying information on mental health support, stress management, and access to resources such as employee assistance programmes (EAPs).

Keeping the Notice Board Updated

It’s essential to regularly review and update the notice board to ensure compliance with changing laws and company policies. Outdated or missing information could lead to legal consequences and compromise workplace safety.

Final Thoughts

A well-maintained health and safety notice board not only ensures legal compliance but also demonstrates a company’s commitment to the well-being of its employees. By keeping the required documents clearly displayed and up to date, businesses can foster a culture of safety and awareness in the workplace.The body content of your post goes here. To edit this text, click on it and delete this default text and start typing your own or paste your own from a different source.